Roles & Permissions: Right access, right people.
Decide exactly what each person on your team sees and does. Front desk sees bookings, only owners see the numbers, and a leaver loses access the moment they go.
At a glance
Idle gives you granular role-based access control. Decide exactly what each staff member sees and does, set different roles per store, and issue secure email logins you can revoke instantly. The right people get the right access, sensitive numbers stay owner-only, and you can even put staff on the rota with no login at all for the shared store device.
The right access for the right people.
Your front desk sees bookings, while only owners see the numbers. Restrict a stylist to only their own timesheet and commission, never customer data or growth figures. Every role is shaped to the job, so each person opens exactly what they need and nothing they shouldn't.
Front desk sees bookings
The people running the day get the calendar and checkout, without the revenue dashboards.
Only owners see the numbers
Revenue, growth figures and customer data stay owner-only, locked away from staff roles.
Per-store roles and secure logins.
Each staff member signs in with their own secure email login, and the same person can hold a different role at each store, a manager at one, a stylist at another. When someone leaves, revoke their access instantly and archive them without losing their financial history.
A different role per store
One staff record, location-specific access, so the same person can manage one shop and only work in another.
Secure email logins
Every team member signs in with their own email credentials. No shared passwords, no guessing who did what.
Revoke and archive leavers
End access in one tap and archive the person, while their commission and schedule history stays on record.
Everyone can see everything, and you can't lock it down.
All-or-nothing access
Every staff member can see everything, including your revenue and customer list, because there is no way to lock it down.
A leaver still has a login
Someone walks out the door but their account stays live, still able to open the calendar and your data weeks later.
One login for the whole shop
The team shares a single account on the front-counter device, so everyone can reach your revenue and customer list and you cannot give people only what they need.
Put staff on the rota without a single login.
Not everyone needs an account. Schedule team members onto shifts and appointments without issuing a login at all, so they appear on the rota and the calendar without ever signing in. It is built for the shared device on the front counter, where one screen runs the day and you decide who gets their own access.
Staff with no login
Schedule team members onto shifts and appointments without issuing an account, ideal for the shared device.
One shared front-counter device
The whole team works off a single screen for the day, while your revenue and customer data stay behind owner-only logins.
Accounts only where you want them
Give secure logins to the people who need their own access, and leave everyone else login-free. You decide, per person.
Everything in your permissions and security
Granular access, secure logins and staff scheduling with or without accounts, with deeper customisation whenever you want it.
In your plan
- Granular role-based access control
- Per-store roles for the same person
- Secure email logins for staff
- Instant access revoke
- Archive leavers, keep their history
- Restrict staff to their own timesheet and commission
- Staff with no login for the shared device
Make it yours
This is how Idle works: there is no rigid template. You tell us what you need, and we scope it, build it, and set it up for you, so beyond your plan we can tailor almost anything, including:
- Custom permission sets
- Approval workflows
- Anything else you can describe
The business impact
| What changes | The old way | The Idle way |
|---|---|---|
| Access | All-or-nothing, everyone sees everything | Exactly what each role needs, nothing more |
| Leavers | Their login lingers long after they go | Revoked instantly, their history kept |
| Shared device | One login the whole team shares | Staff on the rota with no login at all |
| Sensitive data | Revenue and customer data, everyone sees it | Owner-only numbers, locked to staff roles |
Permissions & security FAQ
Can I limit what each staff member sees in Idle?
Can I limit what each staff member sees in Idle?
Do roles differ per store?
Do roles differ per store?
Can I schedule staff without giving them a login?
Can I schedule staff without giving them a login?
Can I revoke access the moment someone leaves?
Can I revoke access the moment someone leaves?
Ready to give the right people the right access?
We will scope your roles, set up secure logins for your team, and put everyone else on the rota without an account. Free onboarding, no setup fee.
Idle already handles the rest
Permissions are sorted. Idle also runs your schedule, your staff shifts, and every payment at the counter.
